JNW conducted a business process efficiency review of the Vocational Education and Training (VET) enrolment process of Victoria University, including enrolment practices, compliance with the Service Agreement with the Higher Education and Skills Group (HE&SG) of the Department of Education and Early Childhood Development, and determining if the non-compliances were confined to only one Faculty. Our recommendations strengthened the enrolment procedures and standardised practices through specific VET enrolment guidelines, procedures designed to add greater rigor and oversight with enrolment form completion and processing and the establishment of the Government Funded Checklist to ensure compliance with the Funding Contract requirements.
Jeff managed the outsourced internal audit function of Victoria University for over two years. Upon appointment, prepared a risk based Three Year Strategic Internal Audit plan. The plan was constructed through discussions with the CEO / senior management / Audit Chair / external auditor, with consideration given to organisational strategy and goals, industry value drivers, key business risks, industry insights over emerging risks and cyclical and past audit coverage. The Audit Committee said it was the most comprehensive plan they had been presented with.
Conducted audits on:
Tertiary Education Quality and Standards Agency (“TEQSA”) Re-registration Readiness assessment. The assessment examined the governance framework and processes in place to manage compliance with the Provider and Qualification Standards (Threshold Standards) in order to be registered by TEQSA
The key risks in achieving compliance with the Education Services for Overseas Students (“ESOS”) Act 2000
HE&SG payment reconciliation controls
Occupational Health and Safety (OH&S) framework assessment
Processes and controls associated with the management of capital projects
Voluntary departure packages
Credit card usage
Implementation of the new billing system.
Provided guidance regarding the implementation of a new Purchasing Strategy and Policy, and provided recommendations such as:
Identify those practices that may inhibit the successful implementation of the Strategy and the realisation of the predicted benefits
Organisational design, the policy, the procure to pay process and procurement systems and tools
Issues and resourcing with changing purchasing from decentralised to a centralised approach
Risk exposures with an aim to increase the rigour, transparency and governance
Controls around the creation and use of category supplier panels
Contract performance reporting requirements.
Alan is an independent member of the Victoria University Compliance Audit and Risk Committee.